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Data Retention, Deletion and Data Lifecycle Governance Policy

Intern Board Data Retention, Deletion and Data Lifecycle Governance Policy

Last Updated: March 11, 2026
Effective Date: March 11, 2026

This Data Retention, Deletion & Data Lifecycle Governance Policy (“Policy”) describes how Master Trading Class Private Limited (“Company”, “InternBoard”, “we”, “our”, or “us”) manages the lifecycle of data collected through InternBoard.com (the “Platform”).

InternBoard is a global opportunity marketplace connecting:

  • students

  • fresh graduates

  • early-career professionals

with employers offering:

  • internships

  • apprenticeships

  • freelance projects

  • gig opportunities

  • part-time jobs

  • work-from-home jobs

  • live projects

  • professional courses.

InternBoard operates strictly as a technology platform that facilitates opportunity discovery and connections between employers and candidates.

InternBoard does not act as an employer, recruitment agency, staffing agency, or hiring intermediary, and the Platform does not participate in employment contracts or hiring decisions.

This Policy establishes InternBoard’s enterprise-grade data lifecycle governance framework, including:

  • data classification standards

  • retention schedules

  • secure deletion procedures

  • compliance obligations

  • user data rights.

1. Purpose of This Policy

The purpose of this Policy is to ensure responsible and secure management of information collected by InternBoard.

The Policy is designed to:

  • ensure personal data is retained only as long as necessary

  • establish clear procedures for secure deletion

  • support compliance with applicable privacy regulations

  • maintain data integrity and security across the Platform.

InternBoard aims to implement data governance practices consistent with international standards used by major digital platforms.

2. Scope of the Policy

This Policy applies to all data processed through the Platform, including data collected from:

  • candidates

  • employers

  • platform visitors

  • support inquiries

  • system monitoring tools.

The Policy applies to data stored in:

  • production databases

  • backup infrastructure

  • analytics systems

  • customer support tools

  • security monitoring systems.

3. Data Lifecycle Governance Framework

InternBoard manages data using a lifecycle-based governance model.

3.1 Data Collection

Data is collected when users:

  • create accounts

  • submit profiles or resumes

  • post opportunities

  • purchase memberships

  • interact with platform features.

Data collection is limited to information necessary for providing platform services.

3.2 Data Processing

Collected data may be processed to:

  • manage user accounts

  • facilitate opportunity applications

  • enable employer-candidate interactions

  • improve platform functionality

  • detect and prevent fraud.

Processing activities follow internal access control and security protocols.

3.3 Data Storage

User data is stored in secure infrastructure designed to protect confidentiality and integrity.

Storage systems may include:

  • encrypted databases

  • cloud infrastructure

  • backup storage systems.

Access to stored data is restricted to authorized personnel.

3.4 Data Archiving

Data that is no longer actively used may be moved to archival storage for limited retention periods when necessary for:

  • legal compliance

  • dispute resolution

  • fraud investigations.

Archived data is subject to strict access controls.

3.5 Data Deletion

When retention periods expire or when users request deletion, InternBoard may remove data from active systems using secure deletion procedures.

4. Categories of Data Retained

InternBoard may retain several categories of information.

4.1 Account Registration Data

Information collected during account creation may include:

  • full name

  • email address

  • account credentials

  • profile details.

4.2 Candidate Profile Data

Candidates may provide additional information including:

  • educational background

  • professional experience

  • certifications

  • resumes or CVs

  • portfolio links.

This information allows employers to evaluate candidate qualifications.

4.3 Employer Account Data

Employers may provide:

  • company name

  • company description

  • opportunity listings

  • employer contact information.

4.4 Platform Usage Data

InternBoard may retain data related to platform activity including:

  • login records

  • system usage metrics

  • interaction logs.

Such information helps improve system performance and security.

4.5 Support and Communication Records

InternBoard may retain communications such as:

  • customer support requests

  • feedback submissions

  • abuse reports.

These records may be required for resolving disputes or improving services.

4.6 Membership and Transaction Records

Membership purchases may generate records including:

  • payment transaction identifiers

  • membership status

  • subscription duration.

Sensitive financial information is processed by secure payment providers and is not stored by InternBoard.

5. Data Classification Framework

InternBoard may classify data according to sensitivity and operational importance.

5.1 Personal Data

Information identifying users such as:

  • names

  • email addresses

  • profile details.

5.2 Operational Data

Information used to maintain platform functionality including:

  • system logs

  • platform performance metrics.

5.3 Security Data

Information used to detect fraud and maintain platform safety including:

  • login activity

  • suspicious activity reports.

5.4 Transactional Data

Information related to membership purchases and subscription status.

6. Data Retention Schedule

InternBoard retains data only as long as necessary for operational and legal purposes.

6.1 Active Accounts

Data associated with active user accounts may be retained while the account remains active.

6.2 Inactive Accounts

Inactive accounts may be retained for limited periods to allow account reactivation.

InternBoard may periodically review inactive accounts and remove outdated data.

6.3 Security Logs

Security monitoring logs may be retained temporarily to investigate suspicious activity.

6.4 Legal Compliance Records

Certain records may be retained longer when necessary to comply with legal obligations or resolve disputes.

6.5 Backup Data

Backup copies of data may be retained temporarily to ensure system reliability and disaster recovery capability.

Backup data is periodically overwritten or securely deleted.

7. Data Deletion Procedures

InternBoard implements procedures to ensure secure removal of data.

7.1 User-Initiated Deletion Requests

Users may request deletion of their accounts and personal data by contacting support.

Requests may be verified before processing.

7.2 Automated Retention Controls

InternBoard may periodically review stored information and delete data that is no longer necessary.

7.3 Secure Deletion Practices

Deletion procedures may include:

  • removal from active databases

  • restricted access to archived data

  • secure destruction of stored information where feasible.

8. Exceptions to Deletion

Certain information may be retained even after account deletion where necessary to:

  • comply with legal obligations

  • investigate fraud

  • enforce platform policies

  • resolve disputes.

Retention will be limited to the minimum period required.

9. Third-Party Data Processing

InternBoard may rely on trusted service providers including:

  • cloud infrastructure providers

  • analytics platforms

  • payment processors.

These providers may process or store data under contractual obligations requiring appropriate security standards.

10. Cross-Border Data Processing

InternBoard operates from India but may serve users globally.

User data may be stored or processed in infrastructure located in:

  • India

  • Singapore

  • the European Union

  • the United States

  • other secure hosting locations.

Cross-border transfers may occur with appropriate safeguards.

11. Data Security Safeguards

InternBoard implements reasonable safeguards designed to protect user data including:

  • encrypted communications (HTTPS/TLS)

  • restricted access controls

  • security monitoring systems

  • infrastructure protection mechanisms.

No digital system can guarantee absolute security.

12. User Rights Regarding Data

Depending on applicable laws, users may have rights including:

  • requesting access to personal information

  • requesting correction of inaccurate data

  • requesting deletion of personal data.

Users may submit such requests through InternBoard support.

13. Compliance and Governance

InternBoard maintains internal governance practices designed to ensure responsible data handling.

These practices may include:

  • internal data management policies

  • access control procedures

  • periodic review of data retention practices.

14. Policy Updates

InternBoard may update this Policy to reflect:

  • regulatory developments

  • platform improvements

  • updates to internal data management processes.

Updated versions will be published on the Platform.

Continued use of the Platform indicates acceptance of the revised Policy.

15. Governing Law

This Policy is governed by the laws of India.

16. Jurisdiction

All disputes arising from the use of the Platform shall fall under the exclusive jurisdiction of the courts located in Hyderabad, Telangana, India.

17. Support & Data Requests

For questions regarding this Policy or to submit data deletion requests, users may contact:

Email: support@internboard.com