Data Retention, Deletion and Data Lifecycle Governance Policy – InternBoard.com
Last Updated: March 18, 2026
Effective Date: March 18, 2026
This Data Retention, Deletion and Data Lifecycle Governance Policy (“Policy”) explains how InternBoard.com (“InternBoard”, “we”, “our”, or “us”), owned and operated by Master Trading Class Private Limited, manages the lifecycle of data collected, processed, stored, and deleted through the Platform.
InternBoard is a global opportunity marketplace connecting students, fresh graduates, and early-career professionals with employers offering internships, apprenticeships, jobs, gigs, part-time roles, remote work, freelance projects, and career-oriented courses.
InternBoard operates strictly as a technology platform and:
- does not act as an employer, recruiter, or hiring intermediary
- does not participate in hiring decisions or employment contracts
- processes data solely to enable platform functionality and services
This Policy establishes InternBoard’s data governance framework, including:
- data lifecycle management
- retention schedules
- deletion protocols
- security controls
- user rights and compliance
1. Purpose of This Policy
This Policy aims to:
- ensure data is retained only as long as necessary
- establish secure deletion procedures
- maintain data integrity and confidentiality
- support compliance with global data protection standards
- minimize data-related risks
InternBoard follows a data minimization and purpose limitation approach aligned with global best practices.
2. Scope of the Policy
This Policy applies to all data processed through InternBoard, including data from:
- Candidates
- Employers
- Visitors
- Customer support interactions
- System monitoring and analytics
It covers data stored across:
- production systems
- backup infrastructure
- analytics platforms
- communication tools
- security systems
3. Data Lifecycle Governance Framework
InternBoard manages data across defined lifecycle stages:
3.1 Data Collection
Data is collected when users:
- register accounts
- create profiles or upload resumes
- post opportunities
- purchase memberships
- interact with platform features
Data collection is limited to what is necessary for service delivery.
3.2 Data Processing
Data may be processed to:
- manage accounts
- facilitate applications and connections
- enable employer-candidate interactions
- improve platform performance
- detect fraud and abuse
Processing is governed by access controls and internal policies.
3.3 Data Storage
Data is stored using secure infrastructure, including:
- encrypted databases
- cloud-based systems
- access-controlled environments
Access is limited to authorized personnel on a need-to-know basis.
3.4 Data Usage and Access Control
- role-based access controls (RBAC) are implemented
- internal access is logged and monitored
- sensitive data access is restricted
3.5 Data Archiving
Inactive or infrequently used data may be archived for the following reasons:
- legal compliance
- dispute resolution
- fraud investigations
Archived data is securely stored with restricted access.
3.6 Data Deletion and Disposal
Data is deleted when:
- retention periods expire
- user requests are validated
- data is no longer required
Deletion follows secure and irreversible processes.
4. Categories of Data Retained
4.1 Account Data
- name
- email address
- login credentials
- profile information
4.2 Candidate Data
- education and experience
- resumes/CVs
- certifications
- portfolio links
4.3 Employer Data
- company details
- opportunity listings
- contact information
4.4 Usage & Technical Data
- IP address
- device and browser information
- login timestamps
- activity logs
4.5 Communication Data
- support tickets
- feedback submissions
- abuse or fraud reports
4.6 Membership & Transaction Data
- transaction identifiers
- subscription details
- payment status
Note: Payment card details are not stored by InternBoard.
5. Data Classification Framework
InternBoard classifies data based on sensitivity:
5.1 Personal Data
Identifiable user information.
5.2 Sensitive Data (Limited Scope)
Authentication-related or security-sensitive information.
5.3 Operational Data
System logs and performance metrics.
5.4 Security Data
Fraud detection and monitoring data.
5.5 Transactional Data
Membership and payment-related records.
6. Data Retention Policy
InternBoard retains data only as necessary:
6.1 Active Accounts
Data is retained while accounts remain active.
6.2 Inactive Accounts
- may be retained for reactivation
- periodically reviewed and cleaned
6.3 Security Logs
Retained temporarily for:
- fraud detection
- security monitoring
6.4 Legal & Compliance Records
Retained longer where required for:
- legal obligations
- dispute resolution
- regulatory compliance
6.5 Backup Data
- stored for disaster recovery
- periodically overwritten or deleted
7. Data Deletion Procedures
7.1 User-Initiated Requests
Users may request:
- account deletion
- personal data removal
Requests may require identity verification.
7.2 Automated Deletion Controls
InternBoard may:
- periodically purge outdated data
- remove unused or redundant records
7.3 Secure Deletion Standards
Deletion methods may include:
- database erasure
- access revocation
- secure overwriting
7.4 Deletion Timelines
Deletion may occur within a reasonable timeframe, subject to:
- system constraints
- legal requirements
8. Exceptions to Deletion
Certain data may be retained for:
- legal compliance
- fraud investigation
- policy enforcement
- dispute resolution
Retention is limited to necessary duration only.
9. Third-Party Data Processing
InternBoard may use third-party providers such as the following:
- cloud infrastructure services
- analytics platforms
- payment processors
All providers are contractually required to:
- maintain data security
- comply with applicable regulations
10. Cross-Border Data Transfers
InternBoard operates from India but may process data globally.
Data may be stored in:
- India
- Singapore
- European Union
- United States
- other secure jurisdictions
Safeguards are implemented for international transfers.
11. Data Security Measures
InternBoard implements the following:
- HTTPS/TLS encryption
- role-based access controls
- monitoring and logging systems
- infrastructure security protocols
Despite safeguards, no system is completely secure.
12. User Rights
Depending on applicable laws, users may:
- access their data
- correct inaccurate information
- request deletion
- restrict certain processing
Requests can be made via support.
13. Data Breach Response
In the event of a data incident, InternBoard may:
- investigate the breach
- contain and mitigate impact
- notify affected users where required
- comply with legal reporting obligations
14. Compliance & Governance
InternBoard maintains internal governance practices, including:
- data protection policies
- periodic audits
- access control reviews
- data minimization practices
15. Platform Limitations
InternBoard:
- does not control third-party systems
- cannot guarantee absolute data security
- relies on users to maintain account confidentiality
16. Limitation of Liability
InternBoard is not liable for the following:
- unauthorized access beyond reasonable control
- third-party breaches
- user negligence
Liability is limited to the membership fee paid (if any).
17. Indemnification
Users agree to indemnify the following:
- InternBoard.com
- Master Trading Class Private Limited
against claims arising from misuse or violations.
18. Policy Updates
InternBoard may update this Policy at any time.
- updates will be published on the Platform
- continued use indicates acceptance
19. Governing Law
This Policy is governed by the laws of India.
20. Jurisdiction
All disputes shall fall under the exclusive jurisdiction of:
Hyderabad, Telangana, India
21. Contact and Data Requests
For data-related inquiries or deletion requests:
Email: support@internboard.com
